Executive Assistant - Mental Health Association Oklahoma



Agency Name: Mental Health Association Oklahoma

Address: 5330 E 31st Street, Suite 1000

Website Address: 

Contact Name: Lindsay Whitworth

Job Inquiry Phone: 9183822421

Job Inquiry Email: lwhitworth@mhaok.org

Job Opening Title: Executive Assistant

Job Opening Description: Completes a broad variety of administrative tasks for the Chief Empowerment Officer including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the Chief Empowerment Officers' schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Chief Empowerment Officer's time and office. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Officer, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the Chief Empowerment Officer and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the Officer to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Officer, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Officer's ability to effectively lead. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Provides correspondence support in email and phone communications with internal and external constituents. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Demonstrates proactive approaches to problem-solving with strong decision-making capability and ability to achieve high performance goals and meet deadlines in a fast paced environment. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Job Opening Basic Qualifications: Bachelor's degree preferred. Must be proficient in programs such as Microsoft Office and Adobe Acrobat. Must possess strong written and verbal communication skills. 3 to 5 years previous experience supporting C-level executives, preferably in a non-profit setting, is strongly preferred.

Job Description Summary: The Executive Assistant will provide executive support in a close working relationship, must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Application Deadline: 3/1/2019

Additional Information: To submit your application, visit our website at https://mhaok.org/Careers/


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