Office Manager - Tulsa Regional STEM Alliance

 

3/14/2019

Agency Name: Tulsa Regional STEM Alliance

Address: 907 S Detroit Ave. Suite 600

Website Address: www.tulsastem.org

Contact Name: Josh Walton

Job Inquiry Phone: 9187794910

Job Inquiry Email: josh.walton@tulsastem.org

Job Opening Title: Office Manager

Job Opening Description: About Us:
The Tulsa Regional STEM Alliance (TRSA) connects the dots around Science, Technology, Engineering, and Math (STEM) education in northeastern Oklahoma. TRSA is focused on providing broad, deep and innovative STEM pathways for all students to access high impact careers. As a backbone organization, TRSA serves the STEM ecosystem through their goals of the 4 C's: Collaboration, Cultivation, Communication and Calculation. 
The Tulsa Regional STEM Alliance's vision is an abundance of diverse STEM talent fueling a more globally competitive northeastern Oklahoma. The purpose of the TRSA is an intermediary organization that is flexible and inclusive enough to welcome everyone yet includes sufficient structure and organizational support to facilitate and coordinate the work that needs to be done.

Job Opening Basic Qualifications: Responsibilities:

Office Administrator
-Management of office equipment and supplies
-Order office supplies
-Assist in timely response to requests from TRSA members and the community. This person answers the main line and responds to all inquiries in the info@tulsastem.org mailbox.
-Coordinating small meetings, including scheduling, ordering catering and booking conference rooms
-Create and maintain all project documentation via hard-copy & electronic files and filing systems
-Facilitating staff meetings and ensuring effective communication amongst all staff members
-Acts as Suite Committee liaison

Accounting
-Acts as a liaison with Accounting Firm
-Coding TRSA expenses and revenue to appropriate accounts
-Oversee employee personal expense reports
-Reconcile credit cards
-Coordinate bank deposits
-Assists in purchase orders and invoicing

Development Assistance
-Assist with grant management
-Assist in donor acknowledgement letters

Executive Assistant
-Supporting Executive Director and Program Director as needed
-Assists with quarterly Board of Directors meetings 

IT
-Act as IT support and liaison with 501Tech.net
-Assist colleagues whenever necessary

Other duties as assigned 

Required:
Bachelor's Degree in a relevant field
2+ years of experience in managing office/projects or programs is preferred
Accounting experience and basic account principles 
Familiarity with grant management
Ability to work independently with minimal supervision 
Strong team support, organizational, project management and time management skills 
Commitment to working within a team environment 
Flexibility to thrive in a dynamic fast paced environment 
Excellent organizational and communication skills (both written and verbal)
Professional attitude and workplace demeanor
Thrives in a role helping others
Proficiency with Google
Valid Driver's Licence and reliable transportation 
Some travel required, both local and national
Some nights and weekends required

Job Description Summary: Overview
The Office Manager is a part of a growing team to bolster STEM education in the Tulsa region. Under direction of the Executive Director, this role supports all phases of the work of the Alliance while also assisting the TRSA staff in day-to-day administrative activities.

Application Deadline: 3/29/2019

Additional Information: Compensation:
This is a full-time salaried position
Benefits package that includes health insurance, dental, vision, 401k, life insurance and generous paid time off.

 

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