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Fund Development Specialist – CAP Tulsa

Post Date: March 6, 2023 at 11:32 am

Application Deadline: June 30, 2023

Agency Name: CAP Tulsa

Website Address:


Contact Name: Marcus Paul

Job Inquiry Phone: 9189463444

Job Inquiry Email:


Job Opening Title: Fund Development Specialist

Job Opening Description:

Assist with maintaining systems for storing and organizing information such as grants database(s), fund development calendar, and fund development files (primarily electronic)
Work with Accounting, Legal, Program, and Purchasing staff to communicate relevant deadlines, compliance, and grant spending
Research new grant opportunities and provide summaries to inform strategic decisions whether to pursue or not, including confirming eligibility, potential use of funds, and gauging odds of success
Support fundraising through researching and identifying funding opportunities and managing donor profiles, including maintaining information in grants database and creating reports as needed
Help write and submit annual applications to existing (recurrent) and new grant funding sources as needed
Assist with reporting to funders as required and as a courtesy, including describing grant uses and program outcomes; work with various departmental staff as needed to maintain compliance and meet deadlines
Assist with monitoring, troubleshooting, and communicating issues tied to organizational compliance with local, state, and federal regulations; assist with meeting funders’ expectations and guidelines, including grant award management, acknowledgment letters, submitting reports and /or other required documentation
Assist with facilitating funder site visits including coordinating and communicating with internal and external stakeholders as needed
Assist with special projects as needed
Perform other duties as assigned or requested

Job Opening Basic Qualifications:

Bachelor’s Degree in Business Administration/Management, Organizational Development or a closely related field or High School Diploma/GED with 8+ years of related business experience

Must have proven successful interpersonal relationship skills to maintain effective and satisfactory working relationships with intra-department and inter-department staff, vendors, clients, visitors, and contractors.
Ability to follow oral and written instructions with ability to read, interpret, and present information efficiently and effectively.
Must be able to accurately audit records and ensure compliance with written or oral guidelines.
Ability to take initiative, multi-task, and work well under pressure.
Must maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc.
Intermediate-Advanced MS Office skills, advanced database software skills
Advanced organizational skills, efficiency skills and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis.

Job Description Summary:

Works within CAP Tulsa’s Fund Development Department to maintain and support the growth of recurrent and new revenue streams. Assists with the processes to manage recurring and competitive grant applications; and grant administration management, including prospect research, information management, and organizational compliance with governmental entities’ regulations and private foundations’ guidelines. Makes non-routine choices within established precedent, considering objectives, under limited supervision. Performs intermediate troubleshooting or analysis; requires interpretation of data using generally prescribed procedures. Frequent interaction to provide basic information and/or occasional interaction requiring detailed procedural explanations or technical responses.

Additional Information:

Work location
In-person work and collaboration are requirements for this position. Employees are expected to physically report to the assigned work site as scheduled by the supervisor. At the agency’s discretion, this position may be allowed to engage in remote work for specified periods of time or a determined percentage of work schedule; however, this is not guaranteed. Temporary remote workdays may be approved for circumstances such as, but not limited to, inclement weather, special projects, or travel. These arrangements are approved on an as-needed basis, with no expectation of ongoing continuance. All remote work arrangements are made on a case-by-case basis, focusing first on the business needs of the organization.

Essential Physical & Mental Requirements
Work is a normal office environment. Employees are subject to standing, stooping, walking, lifting, and carrying objects throughout daily job performance. Intermittent effort involving lifting amounts between 5 and 25 pounds required. Work requires moderate attention to detail and deadlines between 15% and 45% of the time. Driving is required intermittently, with exposure to normal traffic hazards.



Tulsa Area United Way (TAUW) unites people and resources to improve lives and strengthen our communities. To do this, TAUW — with thousands of individual donors and companies — raises more than $25 million each year to support innovation grants, collaborative initiatives, shared technology services, and 59 human services organizations. This means 145 programs within Tulsa, Creek, Rogers, Okmulgee, Osage, and Wagoner counties empower a community working together to ensure that all of its members flourish and thrive.

During TAUW’s annual Day of Caring events, more than 6,300 volunteers provide direct service to area schools and nonprofits.

TAUW invests in these three building blocks for better lives:


TAUW supports lifelong learning in our community from our youngest to our oldest citizens through the provision of educational information, training, and counseling.


Thanks to supporters like you, thousands of Tulsa area residents have obtained employment, pulled themselves out of debt, and have been able to provide for their families.


Many of our partner agencies offer information, training and/or counseling to help Tulsa area residents live longer, healthier, and more productive lives.